Mainstream Electric
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Bookkeeper &
office administrator
The Bronx, NY. Books, certified payroll, compliance and the document flow — all running through Axiom, our in-house AI system, and all ending with you.
Apply↓That is exactly what caps it.
Here it's handled by Axiom, our in-house agentic AI system. It processes sign-in sheets, generates certified payroll, files documents and drafts the paperwork. It is also wrong sometimes — which is exactly where you come in.
Axiom generates the forms — you're learning to review, not to type.
Own the back office.
Four areas. All of them run through Axiom, and all of them end with you.
AP/AR end to end, vendor communication, reconciliations, job costing, purchase orders, and audit-ready books.
Weekly certified payroll for prevailing-wage projects, payment requisitions for GCs, COIs, permits, and agency deadlines.
Mail, receipts, packing slips and contracts through the document pipeline. Vendor accounts. Onboarding paperwork.
Verify what Axiom produces, flag what it gets wrong, and help codify the workflows so it keeps improving.
You'd report to the owner and work alongside our operations manager as a peer.
This is not a terminal position.
Automating the data entry is not how we shrink this job. It is how one person can hold a much bigger one. As the company scales, this becomes the seat that runs the entire business side.
Books, compliance, office admin, vendors
WIP schedules, cash forecasting, CPA relationship
Owns the function, with staff of your own
Compensation is reviewed as that scope grows.
Three things matter more than the rest.
3+ years hands-on. Construction industry strongly preferred. Strong Excel and QuickBooks.
You see processes, not tasks. You spot the pattern behind recurring problems and can describe a workflow clearly enough that someone else — or a machine — could run it.
You already use tools like Claude or ChatGPT in your work, and you're excited rather than nervous about working alongside AI agents.
Meticulous attention to detail. Organized and self-directed. Trustworthy with confidential payroll and financial data. Clear written communication.
Certified payroll or prevailing-wage experience. NYC agency paperwork (Parks, DDC, SCA). Notary license. Experience writing SOPs or training others.
We would rather train the right thinker than hire the wrong specialist.
Tell us how you actually use AI.
Send your resume and a short note — five to ten sentences — describing a specific way you've used AI to do your work better. Not theory. Something you actually did.
Applications without the note won't be considered.
The route we prefer — your application lands where we track it. Answer the AI question in the screener and your note comes through with your resume.
Thanks — we've got it.
Someone from the office will call you within a week. If it's urgent, reach us at 718-519-6961.